Free Home Inspection Software For Android. Welcome to Office Space, the column that offers tips and tricks for scripting Microsoft® Office applications. We’ll post new tips every Tuesday and Thursday; to see an archive of previous tips, visit the. And if you have particular questions about Microsoft Office scripting, feel free to send them to.

We can’t promise to answer all the questions we receive, but we’ll do our best. Using Microsoft Excel to – What’s That?

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Search for Files? (Can That Be Right?) At least one of the Scripting Guys is – and always will be – a huge baseball fan. Now, that doesn’t mean that he thinks everything about the game is perfect. For example, this Scripting Guy is definitely not a fan of the specialization that is a part of baseball these days: designated hitters (players who hit but never play in the field); left-handed relief pitchers who only pitch to left-handed batters, and even then only in the 7 th inning; managers who calculate longitude, latitude, barometric pressure, and Tibetan astrological charts before making out their starting lineup. Can’t anybody just go out and play baseball anymore? Tthis manic obsession with specialization often shown in baseball helps explain why this same Scripting Guy finds it almost comforting to use Microsoft Office. (Hey, we said almost comforting.) Unlike modern-day baseball players Microsoft Office applications can do all sorts of things.

It should come as no surprise that Microsoft PowerPoint can be used to create slides. No one would be shocked to hear that you can use Microsoft Word to do word processing.

That’s a given. No, what’s really cool is the fact that you can often use Office applications to accomplish other tasks, tasks that are much harder to carry out without Office. For example, suppose you have a folder on your computer named D: Music. Inside that folder are all sorts of subfolders, each one containing a number of Windows Media files. You’d like to write a script that can retrieve a list of all those media files.

What’s the best scripting technology to use for that task? You’re absolutely right: Microsoft Excel.

(We would also have accepted Microsoft Word of Microsoft PowerPoint.) Couldn’t we use the FileSystemObject to search for files in D: Music? Sure; the only problem is that we’d need to write a recursive function in order to search all the subfolders as well, and recursive functions can be tricky to write, at best. (For an example of searching using a recursive function see this column.) OK, but couldn’t we use WMI to search for files? But, then again, we want to search for specific files in a specific set of folders and – as we’ll see in a second – the WMI syntax for doing a finely-targeted search like that can get pretty complicated.

(WMI is best at doing a blanket search of an entire computer.) By contrast, here’s a simple, easy-to-decipher Microsoft Excel script that returns a list of all the.WMA files found in D: Music and its subfolders. Set objExcel = CreateObject('Excel.Application') objExcel.Visible = True Set objSearch = objExcel.FileSearch objSearch.Lookin = 'D: Music' objSearch.SearchSubfolders = TRUE objSearch.FileName = '*.wma' objSearch.Execute For Each strFile in objSearch.FoundFiles Wscript.Echo strFile Next objExcel.Quit Pretty nice, especially when you compare it to this simplified WMI script that lists all the files in D: Music and its subfolders (this is simplified because it lists all the files, not just those with a.wma file extension). ObjSearch.Lookin = 'D: Music;D: Archive' SearchSubfolders OK, but what if we want to search all the subfolders of a folder?

Do we have to write some kind of crazy recursive function? Nope; just set the value of SearchSubfolders to True. Want to search just D: Music without searching any of its subfolders? Then set SearchSubfolders to False. It’s that easy. FileName FileName is – surprise – the name of the file we want to search for.

You can use standard wildcard characters in your file names; thus we search for *.wma, which returns any file with a.wma file extension. If we wanted to look for a specific file we could specify that file name. Thus this code looks only for the file named mysong.wma. D: Music John Prine Lost Dogs and Mixed Blessings 01 New Train.wma D: Music John Prine Lost Dogs and Mixed Blessings 10 Same Thing Happened to Me.wma D: Music Dire Straits Brothers in Arms 01 So Far Away.wma D: Music Dire Straits Brothers in Arms 02 Money for Nothing.wma D: Music Dire Straits Brothers in Arms 03 Walk of Life.wma Yes, very nice. But here’s the really nice part. Microsoft Office isn’t some left-handed relief pitcher that can do only one thing (in this case, search for a particular file name or file extension). No, Microsoft Office has some more general search capabilities, and next week we’ll look at how you can use Office to search for things like text within a file, files last modified within a specific time period, or, say, files authored by a specific person.

(Yes, it will be hard to wait until then, won’t it?).